If you are used to run Gmail for business correspondence, you may be interested in backing up emails for saving the info stored in mail history in case you lose access to Gmail account or inability to access web server.
It is not hard. All you need is to change Gmail settings and run a desktop email client like Thunderbird or Outlook Express. Gmail supports POP3 protocol that allows storing emails locally. By regular running desktop client, a local storage file will be updated by a new portion of emails sent/received since the last run. So, here is what you need to do:
- In Gmail account go to "Settings -> Forwarding and POP/IMAP".
- Check off the "Enable POP for all mail" and click "Save".
- Install desktop mail client to your computer and setup mail account using Gmail credentials.
- Perhaps you will be asked to specify a type of mail server - set it as POP3.
- Regularly run the mail client to update the local email storage.
For instance, MS Outlook stores emails in PST file (in encoded form). Having a PST file, you can always import it into the Outlook program to read the emails stored in it. This is how you can have a local copy of your virtual mail history.
Remember to download Kite WebMail Converter when you want to convert your Gmail emails to PDF, DOC, TXT, TIFF, HTML files;)